Position Title: Tabletop Buyer (Karen Monett)

Reports To: Purchasing Manager

Subordinates:

Position Purpose: This position provides support to the sales department. Many of this position’s functions are inter-related to the Accounting and Credit Departments.

Position Responsibilities:

1. Process documents/purchase orders

2. Reconcile Freight Issues

3. Negotiate with Vendors for additional discounts

4. Reconcile invoice discrepancies

5. Generate and Process debit memos

6. Process code adjustments if needed

7. Answer all Sales questions and inquiries

8. Reconcile receiving discrepancies

9. Process Vendor Returns

10. Reconcile vendor return inquiries

11. Maintain and Update Vendor Notes screen

12. Review new and updated vendor catalogs and price lists and forward

13. Establish contact and Enter in computer new vendor information

14. Update Purchase Order Notes (i.e. shipping info, delays, eta’s)

15. Order Chip Warranty merchandise from Customer Returns

16. Review and process all Fax correspondences

17. Perform other duties as required

Position Goals and Measurements (Standards):

Priority	Goal	Due Date	Standard	Status
1.	Process documents/purchase orders by verifying freight, pricing (if needed) converting to purchase orders and faxing to vendors	Daily		S
2.	Negotiate with Vendors for additional discounts or to waive service charges to ensure larger gross margins	When required		A
3.	Reconcile invoice discrepancies, generate debit memos and recalculate sales codes to maintain gross margins and profitability	Daily		S
4.	Reconcile Receiving discrepancies, initiate contact w/vendor for reship, return or reorder and write debit memo for return (if needed)	When required		S
5.	Process Vendor Returns from the CRS by contacting vendor for return authorizations, negotiating restocking fees and write debit memo for return. Handle all vendor inquiries (i.e. pod’s, broken returns, etc) and reverse debit memo’s if needed	Daily		M
6.	Reconcile Freight issues, chargeback vendor if shipped via wrong carrier or class. Contact freight carrier if billing error billed under wrong class to maintain low freight costs and improving profitability	When required		S
7.	Answer all Sales questions and inquiries, providing customer service on a daily bases	Daily		S
8.	Update purchase order notes on pricing issues, shipping delays, shipping confirmations order confirmations and manufacturing problems and advising sales personnel if needed	Daily		S
9.	Maintain and update vendor notes screen to provide accurate information and contact information	When required		S
10.	Review and update new Vendor Catalogs and Price Lists, mark with discount code, minimum order requirements and prepaid freight requirements. Forward for stock re-pricing and master catalog update	When required		S
11.	Establish contact with new vendor and enter information into computer.	When required		S
12.	Order chip warranty merchandise from CRS, enter document under customer’s account for no charge and fax purchase order to vendor for processing and shipping	When required		S
13.	Review and process all Fax correspondences.	Daily		S
14.	Perform other duties as required	Daily		S

The above responsibilities are not intended to be an “all inclusive” list of duties and responsibilities of the position. Their purpose is to describe only the general nature of the position’s responsibilities.